Calendar and rooms
Meeting Load Study
A focused reading of four weeks of calendars and room bookings: who is double-booked, which recurrences have no owner, and which rooms are reserved then left dark.
A Meeting Load Study is for offices that already know meetings are the problem and need the pattern in writing — not another reminder to decline a call.
In Johor Bahru we often see recurrences that outlived the project, rooms held 'in case the KL colleagues come', and Thursday afternoons that look open until you count the informal huddles that never made it onto the calendar. The study holds the official record next to one observed morning so the briefing cannot hide behind the software.
Who it is for
Office managers and team leads who can feel the week collapsing into calls and want a clear account of load, overlap, and unused rooms — without a full behavioural review.
What you receive
A short briefing with meeting-load tables, a list of recurrences worth retiring, and a proposed meeting charter for the next month.
Scope
One department's calendars and the rooms that department books, for an agreed four-week window.
Duration
Ten working days from receiving the exports to the debrief.
Where it happens
Export review at our Jalan Siu Nam practice; one morning on the client's floor; debrief on-site or by video.
Fees
From RM 3,600. Additional departments are quoted per extra export set.
Included
- Review of consented calendar and room-booking exports
- One observation morning during peak meeting hours
- A six-page briefing
- A ninety-minute debrief with the sponsor
Not included
- Full-floor observation weeks
- Channel or after-hours analysis
- Software that sits on staff calendars going forward
Sequence
How this study runs
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Export window
We agree a four-week period that includes at least one public holiday or known crunch, so the picture is not a quiet week dressed up as typical.
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Reading
We chart hours in meetings by role, stacked overlaps, meetings with more than eight people and no decision recorded, and rooms booked versus rooms used.
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Debrief
A ninety-minute conversation with the sponsor to choose two or three calendar rules worth trying.
Who leads it
Led by a Workspace Map Base practitioner in Johor Bahru.
Preparation
Calendar exports with meeting titles, attendees, duration, and location fields. Room logs if the office uses a booking panel. A note on which meetings are client-facing and must stay.
Limits we will not move
We do not score individuals publicly. Load is shown by role band unless the sponsor is the person whose calendar is under review and asks to see their own line.
Next step
Send the department size and whether room logs are available. We will confirm the export format we can read.